For Meeting Planners: When you are booking a room for your meeting, it's important for your AV team to have access at least one day before your meeting starts, to set up your meeting. It's also important to know when the team has to be out of the room. 
 
 
  1. Are you a union venue? If so, when is your contract up for renewal?
  2. What other groups will be in-house during your dates?
  3. What time does their meeting begin and end?
  4. What, where and when are their breaks and meals?